Alaska Chapter Bylaws

(Revised May 24, 2018)

Section 1
Name and Objectives

The name of this organization shall be the American Fisheries Society Alaska Chapter, and herein after referred to as the Chapter. The objectives of the Chapter shall be as set forth in Article 1 of the American Fisheries Society (hereafter Society) constitution:

  1. Promote the conservation, development, and wise use of the fisheries;
  2. Promote and evaluate the development and advancement of all branches of fisheries science and practice;
  3. Gather and disseminate to Society members and the general public scientific, technical, and other information about fisheries science and practice through publications, meetings, and other forms of communication; and
  4. Encourage the teaching of fisheries science and practice in colleges and universities and the continuing education and development of fisheries professionals.

An additional objective of the Chapter is to encourage the exchange of information by members of the Society who belong to this Chapter.

Section 2
Membership

The membership of the Chapter shall be composed of those American Fisheries Society members in good standing with both the Society and the Chapter residing in, working in, or having a professional interest in the State of Alaska.

Section 3
Officers

The officers of the Chapter shall consist of a Past-President, President, President-Elect, Vice-President, Treasurer, and Secretary. The elected Student Representative is a voting member of the Executive Committee, but not an officer.

Officers shall be elected from ballots presented in the Chapter newsletter, (Oncorhynchus), and/or through an online voting system. The tenure of the term of the Past-President, President, President-Elect, Vice-President is the duration between the Chapter annual meetings. At the end of the first annual meeting, the Vice-President shall succeed the President-Elect, who in turn shall succeed the President, who in turn shall succeed the Past-President. The term of the Treasurer and Secretary shall be four years, with the Treasurer’s election occurring on even numbered years and the Secretary’s election occurring on odd numbered years. In the event of a cancellation of an annual meeting, the officers and members of any committee shall continue to serve until the next scheduled meeting.

In case of a vacated position in the succession, officers shall succeed for the remainder of the term and the Executive Committee shall conduct an election for the office of Vice-President.

Section 4
Duties of Officers

The Past-President serves as a voting member of the Executive Committee and shall be responsible for changes to Bylaws and Procedures Manual, coordinating an election when an office is vacated, assist the Chapter President as needed for Chapter functions, and discharge other duties that may be required by the Society Executive Director and officers of the American Fisheries Society Western Division (hereafter Division).

The President of the Chapter shall preside at all meetings, serve as the Chair of the Executive Committee, represent the Chapter to the Division and Society, and make such appointments and perform other duties and functions as are authorized and necessary and, discharge other duties that may be required by the Society Executive Director and Division officers.

The President-Elect shall be Chair of the Program Committee of the Chapter meeting and shall assume the duties of the President in the event of his/her inability to act; and, discharge other duties that may be required by the by the Society Executive Director and Division officers. The President-elect shall chair and appoint a Program Committee before the annual meeting. This committee will be responsible for the majority of aspects of the annual meeting, including but not limited to, development of symposia, plenary speakers, and presentation of papers at the annual Chapter meeting.

The Vice-President shall be Chair of the Membership Committee, shall assist the Program Chair, and shall perform other duties as assigned; and, discharge other duties that may be required by the Society Executive Director and Division officers.

The Treasurer shall collect and be custodian of Chapter funds; disburse funds as authorized by the Executive Committee or membership; submit a record of receipts and disbursements at the annual Chapter meeting; and, discharge other duties that may be required by the Society Executive Director and Division officers.

The Secretary shall keep the official records of the Chapter; submit a copy of the minutes of the annual business meeting to the Executive Director of the Society within 30 days after said meeting; and discharge other duties that may be required by the Society Executive Director and Division officers.

Section 5
Chapter Committees

The Executive Committee of the Chapter shall consist of the elected officers of the Chapter and the Student Representative. All are voting members of the Executive Committee. The committee is authorized to act for the Chapter between meetings and to perform appropriate duties and functions.

Functional committees and the Chairs of committees, except as listed in Section 4 of these Bylaws, shall be appointed by the President annually or as may be necessary for the conduct of Chapter activities.

The terms of office for members of Chapter committees shall end upon discharge of the duties for which they were appointed by the Chapter President, or at the next annual meeting of the Chapter, whichever comes first.

Section 6
General Membership Meetings

The Chapter shall hold at least one general membership meeting at a time and place designated by the Executive Committee annually, unless voted upon by a quorum of the Chapter membership to change the annual meeting timing.

Section 7
Voting and Quorum

Decisions at meetings of the Chapter shall be in accordance with the Constitution of the American Fisheries Society. Robert’s Rules of Order shall govern in all cases not covered by the Constitution or these Bylaws.

A quorum at any general membership meeting for the transaction of official business shall be 20 members of the Chapter.

Section 8
Fees

The Executive Committee may assess fees to cover the costs of meetings and Chapter activities. Membership dues shall be modified through the resolution process.

Section 9
Amendment of the Bylaws

Bylaws of the Chapter may be amended by a 2/3 majority of those members voting, provided that prior notice of at least 30 days be given to the membership of the proposed change(s). Said change(s) must be approved by the Executive Committee of the Society before taking effect.

Section 10
Resolutions

Resolutions place the view of the Chapter on record regarding the matters affecting fisheries resources. To protect the credibility of the Society, the membership must thoroughly and rigorously review resolutions.  There must be opportunity for the broadest participation in discussion and debate.

  1. Submission – A resolution must be submitted through the President to the Chair of the Resolution Committee.
  2. Resolutions Committee Report – The Resolutions Committee Chair (or substitute appointed by the President if necessary) shall report to the Executive Committee any resolutions, any reports on issues surrounding a resolution that the Committee finds appropriate, any alternative resolutions the Committee might propose, and a recommendation on whether to present a Resolution to the membership.
  3. Executive committee review – The Executive Committee will review the Resolutions Committee Report and decide whether to present a resolution to the membership for a vote at the Annual Meeting. If the Executive Committee does not approve the Resolutions Committee recommended actions on a resolution, then the Executive Committee shall append rationale for its decision to the Resolution Committee Report.
  4. Prior distribution – The President shall distribute the Report to the membership not less than 30 days before the ballot or Annual Meeting.
  5. Emergencies – The President may, with the consent of the Executive committee, determine that an emergency exists and waive the requirement of prior publication.
  6. Voting – Resolutions must be approved by a 2/3 majority of members voting by ballot or at the annual Meeting.

Section 11
Alaska Student Unit

Student Subunits of the Chapter are organizations of AFS Chapter student members at regional levels, affiliated with and recognized as student clubs by Alaskan colleges and universities. Alaska Student Subunits provide representation for and attention toward issues concerning students of fisheries and aquatic sciences.